Position Overview

The Accounts Payable Specialist is responsible for performing routine financial transactions, maintaining accurate accounting records, and supporting the Accounts Payable (AP) query management process. This role provides essential support to the accounting team by preparing financial reports, conducting basic financial analysis, and partnering with cross‑functional stakeholders to resolve invoice‑related issues. The position ensures accurate financial documentation, timely issue resolution, and strong internal controls in alignment with departmental goals.

Primary Responsibilities

Financial Transaction Processing & Record Maintenance:

• Perform routine calculating, posting, and verifying duties to obtain and maintain primary financial data (e.g., costing, accounts payable, payroll, travel and expense reports).

• Maintain accurate and organized accounting records in accordance with internal controls and standard operating procedures.

Financial Reporting & Analysis:

• Assist in preparing financial statements, budget reports, and other management reporting tools.

• Conduct basic financial analysis to identify trends, variances, and opportunities for process improvement.

• Support month‑end and year‑end closing activities as needed.

AP Query Handling & Issue Resolution:

• Receive, log, and categorize AP queries from vendors, internal partners, and other stakeholders through email, ticketing systems, or workflow platforms.

• Investigate invoice‑related issues by reviewing invoice images, workflow status, PO details, GR/IR, payment schedules, and vendor master data.

• Provide clear updates regarding invoice status (paid, scheduled, blocked, rejected), required next steps, or issue resolution.

• Document all findings, maintain appropriate audit trails, and close cases in compliance with internal controls.

Cross-Functional Collaboration:

• Partner with Procurement/Sourcing to resolve pricing, PO, or contract discrepancies.

• Collaborate with Receiving/Warehouse teams to confirm goods receipts and reconciliations.

• Work with Business Approvers to obtain missing documentation or workflow approvals.

• Coordinate with Master Data teams to update vendor information when required.

• Contribute to identifying recurring issues and recommending process improvements.

Minimum Requirements

• High School Diploma/GED or completion of a professional course outside the U.S.

• 2-3 years of relevant work experience in accounting, finance, or a similar administrative role.

• Basic proficiency working with numerical data and financial documents.

• Strong attention to detail and ability to work in a fast‑paced, collaborative environment.

Preferred Requirements

• Experience with accounting software or ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).

• Basic understanding of accounting principles and financial reporting.

• Prior experience in Accounts Payable or query resolution processes.

• Strong organizational skills and ability to communicate professionally with internal and external stakeholders.

#LI-MB1