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AP Payment Clerk

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POSITION OVERVIEW

The Payment Clerk reports to the AP Supervisor. The Payment Clerk ensures correct payment to the vendors in a timely manner. They develop and maintain positive working relationships between the internal customers we support and our vendors. 

PRIMARY DUTIES 

  • Perform day to day management of all payment cycle activities and provide efficient client service.
  • Generate weekly payments group by entity.
  • Have control of all utilities ’s payments by entity.
  • Have control of all automatic payments by entity.
  • Generate manual check when is required.
  • Posted all payments in the system.
  • Review the bank statement to ensure that all payments were debit.
  • Ensure correct payments approval.
  • Support the bank signature changes process.
  • Give information to Treasury for cash flow related with payments.
  • Continuously improve payment processes.
  • Actively support the implementation of best practices within the department.
  • Perform Process documentation for transitioned & existing work to ensure that our documentation of our processes and procedures is of a sufficient standard to support business continuity objectives.
  • Work in compliance with SOX requirements.

Minimum Requirements 

  • Non-Degreed + 2 years Accounts Payable experience or 4 years general experience in finance or accounting 
  • Proven working experience as accounts payable clerk
  • Solid understanding of basic bookkeeping and accounting payable principles
  • Customer service orientation and negotiation skills
  • Demonstrated knowledge of role requirements. 
  • Proven ability to interact with employees, internal customers, and external customers; including strong listening skills. 
  • Intermediate proficiency using Microsoft Excel and Word. 
  • Strong analytical skills and logical thought processes, with the ability to identify and resolve simple issues / problems. 
  • High degree of accuracy and attention to detail
  • Availability to work overtime as needed. 
  • Demonstrates proficiency in the following competencies:
    • Responsive to change – Adapts (quickly) to changing circumstances
    • Individually responsible for results – Engages in activities and experiences that strengthen contribution to the organization
    • Model collaboration and commitment – Focuses on team success before individual success
    • Focus on customers – Creates an experience for customers – delights customers by providing exceptional value and service
    • Demonstrates operational excellence – Continually looks for new and better ways to get things done and shows functional/technical proficiency in work
    • Demonstrates effective self management – Seeks to understand and act upon improvement opportunities 
  • Strong business systems knowledge. Preferably Prism / Procurement and JDE. 
  • Excellent communication skills. 
  • Ability to work with a team, take general directions from manager’s, focus attention to details, follow work needs, and adhere to established work schedules. 
  • Ability to organize, schedule, and prioritize individual work to meet various schedules and objectives.
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